RES Online Manual

Section 3 - Using RES Efficiently

Importing Offenses from a Software Vendor

1. To Import a file created by a software vendor, select "Import Offenses" from the "Administration" menu on the top of your screen.
2. You will need to know the name of the file your software vendor created. Select the file using the "Select File" button. Select the file type from the drop down menu. Click OK to start the import process (Fig. 1).

Figure 1

3. After the file has been selected, the Offense Import Screen will appear (Fig. 2).
4. If this is the first time you are importing data from the Software Vendor you will need to label the important fields. This screen is divided into two columns. The left column is the data the software vendor created. The right column is the import field names. The right column is where you will need to make sure the field labels are correct. If the field name is incorrect or is labeled "Click to Select Field" please click and a window (Select RES Field) will appear. Scroll down the list of fields until you located the correct field name and select it to continue.

NOTE: If the field label is not found in the list, click cancel and look for it in the right column. If you find it and it is located in the incorrect field, click on the field and select NONE in the window.

Figure 2

5. Continue this process until all fields are properly matched with their corresponding title. Once this has been accomplished, click on the ">>" button to scan through the data to make sure your fields are labeled correctly.
6. After you have matched up the fields with their appropriate field titles and you have "scanned" your records to make sure all necessary fields are included, click the Import button. This should take about 1 second for every record importing.
7. If you fail to match up a necessary field in your data, an alert message window will notify you of the missing fields.
8. An Import log will appear showing what records were imported and which records were not. If a record was not imported, review the message and make the appropriate correction.

NOTE: You can save this Import Log by clicking the Save Log... button located at the bottom of the screen. Name the file and choose a location where you want to save the Import Log.